Masuda Funai is seeking an experienced professional to manage the day-to-day administrative functions of the Firm, personally and through subordinate employees. This position is responsible, in part, for office operations and workflow, facilities and space planning, procurement services, conflicts review and records management. As a member of the firm’s management team, this position will collaborate with the attorneys, staff and other managers, and will work with the Vice President of Administration to strategize and implement plans to address the changing needs of the attorneys and clients. The ideal candidate will possess excellent leadership, communication and problem-solving skills, superb judgment, and an abundance of energy and enthusiasm.
This position requires a minimum of 5 years of professional services management experience, along with the ability to establish and maintain credibility among the firm’s partners and management team.
Learn MoreSpecific duties include managing the following:
- Office services functions – reception, mail center and vendor relationships
- Human Resources – reconciling and processing semi-monthly timesheets and assistance with onboarding of new employees, wellness initiatives, and open enrollment
- Procurement services
- Facilities – space planning, office moves and set-up, landlord relations, office equipment and furniture maintenance and repair
- Records management – off-site storage, records retention/destruction program, and electronic records storage practices
- Research/library management – on-line research subscriptions and print publications, coordinate training with the vendors, negotiate renewals, work with the various Practice Groups to assess needs
- New business intake/conflicts process – oversee file opening and conflicts process; training on file opening and records processes using Elite 3E
- Hospitality – coordinate and execute client and internal meetings and firm events
- Coordinate and oversees the firm’s life safety program and coordinate applicable training
- MCLE software and compliance
Qualifications
- Bachelor's degree in business or related field
- Minimum five years' related experience, preferably at a law firm or professional services firm
- Previous supervisory and project management experience
- Demonstrated effective communication and leadership skills necessary to maintain relationships with attorneys, staff and clients
- Hands-on manager with a customer-oriented focus
- Excellent computer and technical skills, including proficiency with Microsoft Word, Excel, PowerPoint
- Highly organized and solid time management skills
If you are interested in applying for this position, please click here.
Posted: 2.10.21