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The professional managers and staff at Masuda Funai play a critical role in delivering exceptional legal services to our clients. Like our lawyers, our administrative team is passionate about the work they do and they are committed to the firm's collaborative culture and drive for excellence.

The firm is moving beyond the traditional lawyer-non-lawyer divide that exists in many law firms. The vital functions performed by the professional managers and administrative staff are placed on equal footing to the legal counseling provided by the lawyers and paralegals.

If you are interested in applying for a position, please send your resume and cover letter to:

Vera Bojic
Human Resources Manager
vbojic@masudafunai.com

Masuda Funai
203 N. LaSalle Street, Suite 2500
Chicago, IL 60601-1262

We provide a competitive compensation and benefits package to our professional staff, including the following:

  • Health insurance for employees and dependents (PPO, PPO Select, HMO)
  • Prescription drug coverage
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Short-term disability
  • Long-term disability
  • Profit Sharing 401(k) Retirement Plan
  • Healthcare and dependent care flexible spending accounts
  • Qualified transit benefits (mass transportation or parking)
  • Employee Assistance Program (EAP)
  • Business casual attire including jeans on Friday
  • Generous Paid Time Off policy
  • Paid holidays
  • Recognition of service awards
  • New employee referral program
  • Complimentary access to on-site fitness center in Chicago

Office Manager

Chicago

Masuda Funai is seeking an experienced professional to manage the day-to-day administrative functions of the Firm, personally and through subordinate employees. This position is responsible, in part, for office operations and workflow, facilities and space planning, procurement services, conflicts review and records management. As a member of the firm’s management team, this position will collaborate with the attorneys, staff and other managers, and will work with the Vice President of Administration to strategize and implement plans to address the changing needs of the attorneys and clients. The ideal candidate will possess excellent leadership, communication and problem-solving skills, superb judgment, and an abundance of energy and enthusiasm.

This position requires a minimum of 5 years of professional services management experience, along with the ability to establish and maintain credibility among the firm’s partners and management team.

Learn More

Specific duties include managing the following:

  • Office services functions – reception, mail center and vendor relationships
  • Human Resources – reconciling and processing semi-monthly timesheets and assistance with onboarding of new employees, wellness initiatives, and open enrollment
  • Procurement services
  • Facilities – space planning, office moves and set-up, landlord relations, office equipment and furniture maintenance and repair
  • Records management – off-site storage, records retention/destruction program, and electronic records storage practices
  • Research/library management – on-line research subscriptions and print publications, coordinate training with the vendors, negotiate renewals, work with the various Practice Groups to assess needs
  • New business intake/conflicts process – oversee file opening and conflicts process; training on file opening and records processes using Elite 3E
  • Hospitality – coordinate and execute client and internal meetings and firm events
  • Coordinate and oversees the firm’s life safety program and coordinate applicable training
  • MCLE software and compliance

Qualifications

  • Bachelor's degree in business or related field
  • Minimum five years' related experience, preferably at a law firm or professional services firm
  • Previous supervisory and project management experience
  • Demonstrated effective communication and leadership skills necessary to maintain relationships with attorneys, staff and clients
  • Hands-on manager with a customer-oriented focus
  • Excellent computer and technical skills, including proficiency with Microsoft Word, Excel, PowerPoint
  • Highly organized and solid time management skills

If you are interested in applying for this position, please click here.

Posted: 2.10.21