Careers

Specific responsibilities include the following:

Accounting Management:  Manage the accounting functions including cash management, accounts payable/receivable, billing and collections, fixed assets, and tax reporting.

Financial Management:  Prepare and disseminate monthly financial management reports, develop annual budget and prepare variance analysis to budget, provide data and analysis to support compensation system, manage the external Profit Sharing 401(k) Retirement Plan audit and Form 5500, and ensure legal and regulatory compliance for all accounting and financial reporting functions.

Qualifications:

• Bachelors Degree in Accounting or Finance, CPA desirable
• 7+ years of progressive experience managing the accounting function in a law firm or professional services firm
• Computer skills: Exemplary Excel skills; proficiency in Word, and extensive experience with accounting/billing software (ideally Elite 3E); experience with Microsoft PowerBi preferred.
• Must have strong analytic skills and the ability to think strategically
• Must be able to work under pressure, meet deadlines, and be flexible in working on multiple projects simultaneously.
• Strong organization and time management skills
• Excellent communication skills, including the ability to present financial data/recommendations effectively
• Must possess leadership skills and move others to action
• Must demonstrate a positive, results-oriented style of planning, controlling and organizing the work to be done

Responsibilities

• Coordinate the preparation of immigration legal forms, including non-immigrant and immigrant applications and petitions, for review and approval by assigned attorneys for a high-volume immigration legal practice
• Prepare immigration legal forms using immigration legal software and letters using Microsoft Word and forward to clients for signature and processing after approval by assigned attorneys
• Perform initial evaluation of eligibility for immigration benefit on assigned cases by analyzing questionnaires, supporting documents and other information provided by client
• Ensure petitions and applications are complete and coordinate submission to appropriate governmental agencies
• Communicate quickly, effectively and professionally with clients, attorneys and fellow team members
• Remain abreast of immigration legal changes in forms, procedures, regulations, and governmental policies
• Respond to client e-mail and telephone calls promptly to answer questions, request information and/or to inform clients about case submission
• Complete assigned cases in a timely manner each day
• Provide assigned attorneys with daily updates about status of assigned cases
• Review, maintain and pend document files
• File correspondence and legal documents in physical files and in office on-line systems
• Ensure proper indexing and filing of original documents

Qualifications

• Bachelor's degree with a 3.0 or higher GPA in any major
• At least 1 year of work experience processing H-1B petitions, PERM applications and AOS applications
• Proficient in Microsoft Word
• Ability to write supporting documents, reports and business correspondence
• Excellent business writing, editing and proofreading skills
• Strong organization, document management and prioritization skills
• Flexible and adaptable, with the ability to multi-task
• Excellent interpersonal and communication skills
• Must be able to work independently in a fast-paced environment

Specific duties include managing the following:

• Office services functions – reception, mail center and vendor relationships
• Human Resources – reconciling and processing semi-monthly timesheets and assistance with onboarding of new employees, wellness initiatives, and open enrollment
• Procurement services
• Facilities – space planning, office moves and set-up, landlord relations, office equipment and furniture maintenance and repair
• Records management – off-site storage, records retention/destruction program, and electronic records storage practices
• Research/library management – on-line research subscriptions and print publications, coordinate training with the vendors, negotiate renewals, work with the various Practice Groups to assess needs
• New business intake/conflicts process – oversee file opening and conflicts process; training on file opening and records processes using Elite 3E
• Hospitality – coordinate and execute client and internal meetings and firm events
• Coordinate and oversees the firm’s life safety program and coordinate applicable training
• MCLE software and compliance

Qualifications

• Bachelor's degree in business or related field
• Minimum five years' related experience, preferably at a law firm or professional services firm
• Previous supervisory and project management experience
• Demonstrated effective communication and leadership skills necessary to maintain relationships with attorneys, staff and clients
• Hands-on manager with a customer-oriented focus
• Excellent computer and technical skills, including proficiency with Microsoft Word, Excel, PowerPoint
• Highly organized and solid time management skills