Careers

Reporting to the HR Manager, responsibilities include the following:

• Type correspondence and other documents, including letters, memoranda, forms, and notes from dictation or written copy, for attorneys and paralegals; proofread documents and read for logic.
• Timely data input into Immigration software.
• Schedule internal and external meetings and conference calls for attorneys.
• Enter attorney time into the timekeeping system.
• Assist in the management of attorneys’ calendars and emails.
• Schedule internal meetings and conference calls, including securing conference room and arranging catering, as necessary.
• Enter contacts and activity reports into InterAction.
• Maintain client and general files (electronic and physical) in an orderly fashion.
• Maintain attorney CLE compliance records in conjunction with the firms’ CLE management software.
• Filing, photocopying, pending files, etc. as required.
• Back-up to other secretaries and reception, as needed.
• Perform other duties/projects as assigned.

Skills/Knowledge:

• Proficient in Microsoft Office
• Excellent business writing, editing and proofreading skills
• Strong organization, document management and prioritization skills
• Flexible and adaptable, with the ability to multi-task
• Excellent interpersonal and communication skills
• Must be able to work independently in a fast-paced practice area

Education/Experience:

• High school diploma; some college preferred
• 1-3 years secretarial experience, preferably in a law firm or professional services firm
• Background in Immigration is a plus

Please send cover letter and resume to:

Human Resources Department
careers@masudafunai.com

Reporting to the HR Manager, responsibilities include the following:

• Type correspondence and other documents, including letters, memoranda, forms, and meeting agendas/notes from dictation or written copy, for attorneys and paralegals; proofread documents and read for logic.
• Real Estate administrative duties (as applicable): preparation of leases, agreements and amendments; assemble and distribute closing binders; monitor and calendar property tax deadlines and filings.
• Schedule internal and external meetings and conference calls for attorneys.
• Enter attorney time into the timekeeping system.
• Assist in the management of attorneys’ calendars and emails.
• Coordinate travel arrangements and prepare expense reports in accordance with firm policies.
• Schedule internal meetings and conference calls, including securing conference room and arranging catering, as necessary.
• Enter contacts and activity reports into InterAction.
• Maintain client and general files (electronic and physical) in an orderly fashion.
• Maintain attorney CLE compliance records in conjunction with the firms’ CLE management software.
• Back-up to other secretaries and reception, as needed.
• Perform other duties/projects as assigned.

Skills/Knowledge:

• Proficient in Microsoft Office
• Excellent business writing, editing and proofreading skills
• Strong organization, document management and prioritization skills
• Flexible and adaptable, with the ability to multi-task
• Excellent interpersonal and communication skills
• Must be able to work independently in a fast-paced practice area

Education/Experience:

• High school diploma; some college preferred
• 4-5 years’ secretarial experience, preferably in a law firm or professional services firm
• Background in Real Estate is a plus

Please send cover letter and resume to:

Human Resources Department
careers@masudafunai.com