Accounts Payable Clerk


Job Description: 

Masuda Funai is seeking an Accounts Payable Clerk to handle all payments of goods and services necessary for the basic operation of the Firm. This includes reviewing and processing travel and business expense reimbursements, and cash receipts postings. This position is also responsible for posting time weekly and following up with billable resources to release their time in the system. Act as billing backup/support as needed.

The candidates must be able to work independently and under tight deadlines.

As the Accounts Payable Clerk, you will:

  • Validate and obtain appropriate approvals for all vendor/supplier invoices
  • Enter invoices into the financial system timely and accurately
  • Run cash requirements report weekly and review with Director of Finance to determine check run for the week
  • Run A/P Aging Report and review with Director of Finance as requested
  • Generate checks for approved payments and present to Treasurer or other authorized signer for signature
  • Answer/research vendor statements, inquiries and discrepancies
  • Maintain thorough and orderly vendor files including appropriate supporting documentation and correspondence
  • Maintain recurring payment schedule
  • Ensure all invoices routed to other members of the firm are processed and returned to Accounting timely (so that costs are recorded in month incurred, if possible)
  • Maintain the vendor list, W-9 and 1099 tax information and control of uncleared checks
  • Process RTA/Metra benefit mid-month for month-end distribution
  • Process client escrow (IOLTA) deposits and maintain files
  • Review all expense reports to ensure compliance with policy
  • Communicate all policy violations to submitting employees timely so that processing delays are minimized
  • Present all expense statements to Director of Finance for approval
  • Enter expense detail into financial system
  • Process expense reimbursement checks per schedule
  • Present checks to Treasurer or other authorized signor for signature
  • Distribute checks to employees

Experience:

  • High School diploma
  • 1-3 years accounts payable experience
  • 1-3 years of legal billing experience helpful
  • Accounting courses beneficial.
  • Must have general knowledge of accounting and understanding of the general ledger accounts and how they relate to time/costs billed
  • Must be good with basic math
  • Must be proficient in Microsoft Office and legal billing software applications
  • Must have a basic understanding of accounting principals
  • Must be detailed-oriented and able to work in a fast-paced environment
  • Must be a problem-solver and customer-service oriented
  • Must have strong interpersonal, written & oral communication skills
  • Must be flexible and a team player

Please send cover letter, resume and salary history/requirements to:

Human Resources Department
careers@masudafunai.com

Posted: 6.8.17





Associate Attorney: Corporate and Real Estate Transactions (3-5 yrs exp)


Location: Los Angeles
Job Description: 

We are seeking an experienced corporate and/or real estate transaction associate for our Los Angeles office, located in Torrance. Candidates must have experience documenting and managing deals, as well as a track record of excellent, diligent client service. The position requires the ability to work independently as a key member of the firm's West Coast transactional practice.

Position Requirements:

  • Admission to State Bar of California
  • 3-5 years of corporate and/or real estate transaction experience, preferably within California
  • Travel
  • Enjoy working with corporate clients from Japan and other Asian and European countries
  • Assist in the development of new clients and business opportunities

Preferred, but not required, attributes (any of the following):

  • Experience with commercial transactions including financings, distributorships, sales representative/agency agreements, and intellectual property licensing
  • Japanese or other language ability

We offer an attractive salary & benefits package. Please include salary history when applying; no agencies or phone calls, please. EOE


Please send cover letter, resume and salary history/requirements to:

Human Resources Department
careers@masudafunai.com

Posted: 5.10.17





Office Services Coordinator


Job Description: 

Masuda, Funai, Eifert & Mitchell, Ltd. is seeking an Office Services Coordinator in the firm's downtown Chicago location. As a vital member of the firm's Office Services department, this position is primarily responsible for general office functions, including the internal distribution and pick-up of mail, metering outgoing mail, photocopying, distributing faxes, maintaining inventory of office supplies, kitchen maintenance and supplies, restocking supplies, conference room maintenance, replenishing paper and toner at printer/copier stations, and reception back-up. The right Candidate will need to be extremely organized, work well with minimal supervision, work independently and under tight deadlines.

As the Office Services Coordinator, you will:

  • Handle all mail functions, including the internal distribution and pick-up of mail, metering outgoing mail, and bringing outgoing mail to the U.S. postal receptacle;
  • Place FedEx packages outside reception doors at the end of each day; prepare pouch to other offices;
  • Maintain inventory of all office, kitchen and stationery supplies;
  • Deliver faxes, messenger and express courier deliveries throughout the day;
  • Stock printer/copier areas with copy paper and toner daily;
  • Set-up office/workstation for new employees, including stocking with supplies;
  • Handle copy job and binding requests;
  • Kitchen maintenance, which includes cleaning tables and microwaves, running and emptying the dishwasher, and replenishing coffee/kitchen supplies;
  • Maintain orderliness in all conference rooms, kitchens and supply rooms
  • Maintain conference rooms: clean tables, organize chairs, prepare water/coffee/other requirements requested by attorneys before client meetings, assist with setting up conference rooms for events and meetings;
  • Provide back-up to the Receptionist;
  • Provide back-up to Administrative Coordinator and Office Clerk as needed; this includes handling the Firm's external messenger runs, such as bank deposits and general pickup/delivery tasks, and office equipment maintenance;
  • Other duties/projects as assigned by the Office Administrator.

Experience:

1. Skills/Knowledge:

  • must have excellent customer service skills;
  • working knowledge of mailroom operations;
  • exceptional planning and organizational skills;
  • professional and pleasant demeanor;
  • must be able to bend and lift a minimum of 25 lbs. frequently throughout the day;
  • must be able to stand/walk the majority of the day;
  • knowledge of, and comfortable with using, Word, Excel and Outlook in a pc environment;
  • must be dependable; and
  • must be flexible and a team player.

2. Experience/Education:

  • High School diploma;
  • At least one (1) year of experience in mailroom/office services in a professional services firm, preferably a law firm;
  • Previous reception/switchboard experience.

Please send cover letter, resume and salary history/requirements to:

Human Resources Department
careers@masudafunai.com

Posted: 7.17.17